Globalsoft Solutions Employee Privacy Policy

(Applies to Employees and Contractors in the United States and India)

Last Updated: October 2025

  1. Introduction

At Globalsoft Solutions, your privacy isn’t a side note, it’s a core value.

This Employee Privacy Policy explains how we collect, use, disclose, and protect personal information relating to our employees, contractors, consultants, and interns across both our U.S. and India operations.

We comply with all applicable privacy laws, including the California Consumer Privacy Act (CCPA) and Digital Personal Data Protection Act (DPDPA) in India.

2.  Who This Policy Applies To

This policy covers:

  • All current and former employees, full-time or part-
  • Contractors, consultants, and interns engaged by Globalsoft USA or Globalsoft
  • Candidates who have accepted job offers and are in the onboarding

3.  Personal Information We Collect

We collect only the data necessary for legitimate business and HR purposes.

Category

Examples

Purpose of Use

Personal Identifiers

Full name, contact details, date of birth, government ID, passport, SSN, Aadhaar (if in India)

Employment records, payroll, tax compliance

Employment & HR Data

Resume, employment history, position, performance data, training, attendance, leaves, compensation

HR management, payroll, performance evaluation

Financial Information

Bank details, PAN, tax forms, benefits data, expense claims

Salary, reimbursements, and statutory compliance

Health & Safety Information

Medical certificates, insurance info, workplace health reports

Health benefits, occupational safety, and legal compliance

Technology & System Data

Company email, log data, device usage, IP address

IT security, access control, internal systems management

Emergency & Family Data

Emergency contacts, dependents’ info, beneficiaries

Benefits, insurance, emergency response

Sensitive Data

(where applicable)

Biometric info for access (if used), background checks,

criminal records (U.S.), caste/religion data (only if voluntarily disclosed in India)

Legal compliance, safety, and background verification

We collect this data from you directly, from official forms, internal systems, and — when necessary — from third- party verification providers or government databases.

4.  How We Use Employee Information

Your personal data helps us:

  • Manage your employment relationship — from onboarding to
  • Process payroll, taxes, benefits, and
  • Ensure IT and physical security (access controls, monitoring).
  • Maintain compliance with labor, tax, and immigration
  • Provide learning, development, and career progression
  • Conduct background and compliance checks where
  • Communicate company updates, policies, and
  • Support internal audits, legal obligations, and dispute

We only process data that is relevant, lawful, and limited to the purpose it was collected for.

5.  How We Share or Transfer Data

Your data may be shared, strictly on a need-to-know basis, with:

  • Authorized HR, finance, and management staff within
  • Clients or government bodies, where required for compliance or project
  • Payroll, insurance, or benefits providers under contractual
  • IT service providers that support our systems and
  • Legal, tax, or regulatory authorities were mandated by

If data is transferred cross-border (e.g., between U.S. and India offices), it’s done with appropriate safeguards, encryption, and contractual commitments ensuring privacy protection consistent with applicable laws.

6.  Data Retention

We keep personal data only as long as it’s required for:

  • Employment and post-employment obligations
  • Tax, legal, and audit purposes
  • Future reference or re-hiring (with your consent) After that, your data is securely deleted or anonymized. Typical retention period:
  • Active employees: duration of employment + up to 7 years after
  • Contractors: duration of engagement + up to 5

7.  Your Privacy Rights

Depending on your work location, you may have rights under U.S. or Indian law to:

Your Rights

 

What It Means

 

Access

Request details about personal data we hold about you.

Correction

Update or correct inaccurate information.

Deletion

Request deletion of your data (unless required by law).

Consent Withdrawal (India)

Withdraw consent for non-essential data use.

Right to Know/Opt-Out (U.S.)

Ask what data is shared and opt out of data sharing (CCPA).

Portability

Request your data in a portable format (when applicable).

V•ʌ□   To exercise these rights, contact: privacy@globalsoftusa.net or hr@globalsoftusa.net. We’ll respond within legally required timeframes.

8.  Data Security

We use strong safeguards to keep your data safe:

  • Encryption for stored and transmitted data
  • Role-based access controls
  • Multi-factor authentication
  • Regular security audits and training
  • Secure disposal of physical and digital files

Employees are also expected to protect company and personal data under Globalsoft Data Security & Confidentiality Policy.

9.  Monitoring and Company Devices

Globalsoft may monitor:

  • Company email and communication systems
  • Device usage and internet activity (for security and compliance only)
  • Premises through CCTV (for safety and asset protection)

Monitoring is limited, proportionate, and always in compliance with local laws.

10.  Employee Responsibility

Every employee is expected to:

  • Handle personal data
  • Avoid unauthorized sharing or downloading of sensitive
  • Report suspected data breaches immediately to IT or Privacy is a shared responsibility — yours and ours.

11.  Updates to This Policy

We may update this policy periodically. You’ll be notified of any significant changes through internal communication channels or updated intranet postings.

12.  Contact Information

Globalsoft Solutions – Data Privacy Office

   www.globalsoftusa.com

HR & Compliance Department

Final Note

At Globalsoft, we don’t see data as numbers, we see people.

Every piece of information you share is part of your story here, and we treat it with the respect and protection it deserves.